Job Title

Senior Executive - Purchase

Department / Division

Finance & Accounts

External Interface

(Enlist external agencies/authorities that you are required to deal with while discharging your duty)

·       Vendors/Service Providers

·       Financial institutions/ Corporate bodies

·       Auditors 

·       Statutory/ Regulatory agencies

Minimum Qualification

(i.e. education, training etc.)

·       BCom , MBA in Finance (Purchase)

Minimum Experience

·       Around 3-4 years of experience in Procurement, out of which atleast 2 years should be for procurement for operational requirements (and not only project related procurement)

·       Experience in developing a strong vendor base

Special Skills/Attributes

(required for performing the job effectively)

·       Sound Knowledge of Accounting Standards & Systems

·       Understanding of Statutory/Regulatory Compliance Management

Overall Purpose/Objective

Of the job

Ensure timely and cost effective purchase of all materials and services required by the various departments in the Center through efficient procurement processes and effective vendor development and relationship management.

Key Responsibilities

(List major responsibilities, that you have,  to achieve the key objectives)

·       Formulating the Centre’s procurement strategy and procedures (defining processes to be followed, formats to be used for raising indents, etc.)

·       Develop the Annual Procurement Plan for the center based on the projected requirements of materials and services sent by the various departments

·       Manage Vendor Relationship Management by identifying the vendors/suppliers, negotiating with them for various departments and thus ensuring best financial terms and agreement for the Centre

·       Identify suppliers / vendors who can meet requirements for frequently required materials and services and meet pre-defined evaluation parameters on cost, supply reliability and quality

·       Ensure adherence to defined processes in case of procurement of goods & services (preparation of comparative quotation analysis statement, necessary approvals as per the authority matrix, documentation, etc.)

·       Ensure timely preparation of Purchase Order/Work Order containing technical specifications, price, applicable quality standards, quantity, delivery schedule  and other necessary terms & conditions

·       Ensure modification / re-negotiation of the contractual terms and conditions in the event of major problems in delivery / work execution working closely with Legal and in coordination with the  concerned department

·       Monitor the delivery process ensuring that the delivery schedule is being executed as planned and adopting corrective measures if found necessary

·       Develop and implement risk mitigation / back-up plans in the event of delivery disruption

·       Ensure verification of bills raised by various service providers to ensure all supporting and statutory documents are in place before approving the same for payment

·       Ensure the preparation of daily indent status for review by GM – Finance & Accounts

·       Support the preparation of the monthly MIS report as per defined timeline and ensure proper documentation across all stages of the purchase operations.

·       Support in providing inputs on controlling the center’s cost in the form of detailed procurement expenditure analysis

·       Ensure leveraging of information technology for timely and accurate reporting of MIS and other functional operations